Introducing SAWE Group-Office

In order to better serve SAWE members, an online content managment suite called SAWE Group-Office is available to use.  Group-Office has more features and is easier to use than the old workspace system. All committee workspaces and files have been transferred to projects in Group-Office. Read below for additional instructions and summary of features.

https://www.sawe.org/groupoffice

 

Login:

Your new account information will be emailed to you. If you did not receive your new password, please contact webmaster@sawe.org.

To login go to https://www.sawe.org/groupoffice .

Use your email address as the username and enter your password.  If you lost your password, click the "Lost Password?" button.

SAWE Group-Office Login

 

Projects

All committee workspaces are now Projects in Group-Office.  Projects contain summary of all shared files, tasks and notes in one page. From the Start Page click on the Projects tab at the top.

Start Page

Navigate to your Project or Committee in the Project list on the upper left:

Project Page

 

File Browser

Click on the "Files" button on the project page to view all files and upload new files or download existing files.

File Browser

File Details

 

File Locking and Version Control

Group office provides file version control and edit locking. A best practice can be to use these features instead of keeping multiple copies of a file with a changing REV number or similar in the document title.  For example, the SAWE Standards Review Board Minutes from 2017 are available here: (Hint use the Files as opposed to the Projects Tab for easier file path understanding)
Group Office file path:  “projects2/Standards and Practices/a - SRB/1.1 Minutes of Meetings – all"

Right clicking on the file of interest will provide a window with three tabs, One of the tabs will be “Older Versions” which you can use to see previous versions of the document of the same file name.

If you don’t want others to be making changes to a file while you download and edit it, use the right mouse button option on the file name to bring up the LOCK feature.  Now no one, except yourself can upload a new version while this lock is in place. If you use the same filename for your updated file, when you upload, Group Office will ask if you want to overwrite the existing file. Answer Yes , and you will then create a new version of the same file name.  You can then use the filename right mouse button again to unlock the file if you wish others to finally have edit permission.  Note too that edit permissions can be group/file dependent so you may not have edit, or even read access to many files in group office. 

 

Calendar

You can meetings and events to the calendar and invite other users to meetings.  Invited attendees will receive a meeting notice via email with accept and decline button.  You can also be reminded of meetings via email.

Calendar

 

Notes and Tasks

You can add general notes to a project for general comments and discussions.

Notes

You can use tasks to give you email reminders of todo or other items and tasks that need to be completed by  a certain date.

Tasks

 

More Help

Additional help can found on the Group-Office website by clicking the Help link in the upper right hand corner of any window.  You can also send an email to webmaster@sawe.org.