Please reserve your room for the SAWE Texas 2018 International Conference by the April 13, 2018 at 5 PM Central time cutoff time to get the SAWE rate and help us meet our contract requirement with the Sheraton DFW. Navigate to https://www.starwoodmeeting.com/events/start.action?id=1708024280&key=21B77EF2 and book your room today. T-4 weeks until ignition!
Hello fellow mass properties engineers,
I just wanted to share with you that I had lunch recently with Suzanne Beckstoffer, the President-Elect of the International Society of Naval Architects and Marine Engineers (the Marine version of AIAA). The objectives of that lunch were to compare and discuss challenges common within engineering organizations and professional societies, plus explore a potential relationship that could benefit both societies and its members.
I elected to have this exchange first with SNAME as opposed to AIAA or other professional societies because I had been a member of SNAME for nearly 40 years. Plus, Suzanne periodically worked alongside me over the years at Huntington Ingalls Industries. In addition, Suzanne was also mentored by the same person as I when we both entered the company a few years apart (yes, Darth Vader – See SAWE Winter Journal). We were reminded of that mentoring by Vader when we both were discussing how we learned the true value of being an active professional society member.
Anyway, Suzanne and I agreed to pursue a relationship between our societies, and she intends to next bring with her their Executive Director to our next meeting. I’ll be looking to do likewise.
Bill Boze, SAWE President
This conference was both more work and more fun than I expected. In late 2017 John Hargrave and Yi-Ling Tam from the LA chapter attended a meeting of the San Diego chapter and pitched the idea of putting on a regional conference in early 2018. Our San Diego chapter just restarted in 2017 – we have a small membership and only held a few meetings up to that time. “We can do this together!” John said. “It’ll be fun!” Yi-Ling said. “Ok, I’m in!” I said.
A little cheerleading and arm-twisting later, John and I are co-chairing weekly meetings of an enthusiastic conference committee. I’d never done anything like this before, so when I say “co-chairing” I mean I’m riding in John’s wake. In less than 8 weeks, our conference went off with barely a hiccup. I learned a lot and I’d probably do it again. In a few years.
The conference, hosted by the LA, San Diego and Mojave chapters was held March 8-10 at the Temecula Creek Inn in Temecula, California. The location was perfect – a small resort hotel in a beautiful area close to LA and San Diego. The food was great, the facilities and staff were excellent and the weather was lovely – other than raining on my golf game.
We had roughly 50 attendees split between the technical session and training class on Friday, and about two dozen people at training on Saturday. Most came from the local region, but some flew in from as far away as Europe. John tells me that is an excellent turnout for a regional.
The technical session chaired by John Nakai included seven technical presentations, four exhibitor presentations, and a panel discussion. I thought the panel discussion on cross-industry Standards and Practices hosted by Andy Shuster was informative and a welcome break from a day of lectures. Bill Boze and Clint Stephenson gave a tantalizing outbrief of their mass properties survey and they enlisted the whole audience in data mining. (You all took the survey, didn’t you? https://www.sawe.org/survey/) I thought the audience participation was a great way to drive interest and engagement with the topic. In a brief and touching speech, Megan Derrig put out a request for artifacts in remembrance of Jim Valentine, who had recently passed (email@example.com). Finally, Errol Oguzhan invited us all to the 2018 international conference in Dallas – less than two months away!
Dan Rowley organized a generous training program. A class on the Automated Weight and Balance System (AWBS) was held by Harold Smoot on Friday. Two new classes were on Saturday: “Designing the Aircraft of the Future” with Andy Walker and Jerry Pierson, and “Materials and Mass Properties” with Victor Hillyard. Also on Saturday, a ShipWeight user’s session was held by Bruce Hays.
I’d like to thank our exhibitors Intercomp (who was also a sponsor), ShipWeight, Ensinger and i.e. Solutions, and our break sponsors Morf3D and Space Electronics for their generous support.
Many thanks to our hard-working conference committee, particularly to John Hargrave for keeping a steady hand on the tiller and to Ron Fox for being a great mentor.
Thanks also to the presenters and attendees. If you were an attendee I hope you were inspired to create and present a paper of your own next time. It may take some work, but it’s tremendously rewarding.
For those planning or considering a SAWE Regional Conference, here are some lessons learned from the conference committee:
The planning committee was in place and weekly teleconferences were held starting two months ahead of the conference date. That felt about the minimum amount of time to get everything done – but only because we stayed focused on the actions. Each meeting had an agenda and minutes with actions were taken. Webex or other live image sharing could have helped, but was not critical. Some committee members had difficulty communicating and sharing documents via email, possibly due to workplace firewalls. This could have been avoided with better use of Group-Office on the SAWE website.
We had good engagement from committee members and all had clear responsibilities. Committee members should be empowered to make decisions and recruit help from outside the committee as needed. Having two co-chairs to spread the load and Ron as mentor was a big help.
Ensure that all needed computers, projectors, screens, power cables, extension cords, data cables and data cable adapters (e.g. HDMI to VGA as needed) for all training, technical sessions and registration have been sourced and will work together. Consider making this the responsibility of an audio-video focal on the planning committee. We didn’t and had to scramble to recover.
The hotel facility in Temecula was the right location, the right size, had the right facilities and had good food and a great setting. Hotel staff was courteous and willing to work with us to make last-minute adjustments. An on-site visit to the facility during planning is a must.
Schedule training to start after the conference opening remarks. All attendees should have the opportunity to attend the opening.
Training instructors and the technical session host should arrive early for their class/ session to get the audio visual checked out, hooked up, and ready to go. Assume some adjustments will be required.
Use one computer to show all technical presentations. All presentations should be pre-loaded. Alternately, the computer should have a connection to SAWE Group-Office and all presentations uploaded to Group-Office (ensure that the hotel has an internet connection in the conference room). It couldn’t hurt to have all presentations both on the technical session host’s computer and in Group-Office, just to be sure. What if the host forgets his laptop?
Make sure that the scheduled times in Regonline, on the SAWE website announcement and in the program are accurate.
The committee discussed placing a tip jar in the hospitality suite to raise money for the scholarship fund. Nobody took the action and it was not done, but I think it’s a good idea for a future conference.
Apparently Regonline has a badge feature. We never noticed until after the conference. It may help future planners.
Use Regonline’s “aborted registration attempt” feature to identify people who tried to register but stopped before completion. They may need some help to sign up.
Getting exhibitors and sponsors takes a long time and is a group effort. Have a draft program to show potential exhibitors and sponsors so they can clearly understand what they are paying for.
Reach out to the International officers for advice and help.
Thank your exhibitors and sponsors, the host facility, conference committee and attendees!
A new policy for Chapter Arranged Training as been produced. This will be in the Operations Manual. The purpose of this policy is to encourage local chapters to arrange and hold classes and to support the development of new classes. The Society encourages local SAWE chapters to utilize Training developed by the Society. Training is to be used as a resource to improve the local SAWE members’ technical abilities and also to be used to benefit the Chapter’s financial health. Since chapter arranged training can potentially incur a loss, or clash with International Conferences and On Site Training offerings, all chapter arranged training must be approved by the Vice President of Training in advance of a SAWE chapter marketing any class. To read the full policy go to https://www.sawe.org/node/7636
We would like to congratulate Jeff Cerro on receiving the Peninsula Engineers Council 2018 Engineer of the Year. Attached is a letter from SAWE President Bill Boze on behalf of the SAWE Executive Board. We are proud as a society to have people like Jeff that go above and beyond every day, this award is very much deserved!
We will once again have a membership drive for the last quarter of the 2017-2018 fiscal year beginning February 1. The reinstatement fee of $20 to renew membership for the remainder of the year will be waived. In addition, the reinstated member and new or renewing members will have their membership end date extended to April 30, 2019.
SAWE is going to try a new policy to help curb the workload of the Executive Director, Ron Fox, and the Secretary of Finance, Kim Brown. Beginning February 1, 2018 membership renewal and new or reinstated membership should be done online from our website (https://www.sawe.org/about/membership/application).
If the Chapter Treasurer or his designee wishes to collect fees, it becomes the responsibility of the chapter to compile the records for means of collection and for the distribution of the funds either to or from the Secretary of Finance.
Ron Fox, Executive Director
Kim Brown, Secretary of Finance
Clint Stephenson, Individual Membership Chairman
The Los Angeles, San Diego and Mojave Desert chapters cordially invite you to Temecula in sunny California for the 2018 Southwest Regional Conference. The dates of the Conference are Thursday March 8 through Saturday March 10. In-Person Registration will begin Thursday night (along with the Hospitality Room). On-line Registration will be available soon through Reg Online at the Conference website listed below. Technical presentations will be on Friday (including a luncheon).
SAWE Training will be available on Friday and Saturday. On Friday, AWBS (Automated Weight and Balance System) will be taught by Harold Smoot (full day class). We are excited to offer two new classes on Saturday: Designing the Aircraft of the Future, taught by Andy Walker (full day) and Materials and Mass Properties, taught by Victor Hillyard (half day class). Both Designing the Aircraft of the Future and Materials and Mass Properties will be offered at special, reduced rates. A ShipWeight Users meeting is also scheduled for Saturday.
The Southwest Regional Conference will also be a great opportunity to meet and learn more about Exhibitors in the Weight Engineering discipline, representing various industries.
The Conference will take place at the Temecula Creek Inn, located in beautiful Temecula California. The deadline to receive the SAWE Room rate is February 16. Please use the link on the Conference website below for hotel room reservations and not the hotel’s website. Thank you.
Temecula is well known for the Temecula Valley Wine Country, many championship golf courses, and the Pechanga Resort and Casino. Temecula is a scenic location which many southern California residents go to for vacation or weekend getaways. Temecula can be accessed from Los Angeles (LAX), Orange County (John Wayne), San Diego (SAN), and Ontario (ONT) airports.
More details can be found at https://www.sawe.org/los-angeles/southwest-regional-conference
Los Angeles chapter Vice President
Please go to https://www.sawe.org/survey/ and take the time to complete this survey. SAWE leadership devoted a lot of time and thought to develop it. We will use the results to improve the professions served by the SAWE as well as improving the benefits of participation in the SAWE. Please invite your colleagues to take the survey. We want to hear from as many people as possible interested in helping to develop the industries served by the Society of Allied Weight Engineers. The results will be used to write a paper that will be presented at the Sheraton DFW in Irving, TX in early May 2018. Make your plans to attend now. Get company support and begin your travel plans after a well deserved holiday season. Happy Holidays and best wishes to your family and friends.
Clint Stephenson, SAWE Individual Membership Chair.
We are pleased to announce that RP A-11, Personnel Qualification Requirements Operational Weight and Balance Control for Military Aircraft, and RP A-13, Weighing Reconciliation Techniques for Military Aircraft, are being posted to the SAWE website.
RP O-1, Offshore Terminology, is awaiting final approval and will be posted to the website sometime in January. It is the result of a series of 20+ meeting of members of the Offshore Industry Committee in Houston, TX.
A revised RP-8, Weight and Balance Data Reporting Forms for Aircraft (Including Rotorcraft and Air-Breathing Unmanned Vehicles), is awaiting final approval and will be posted to the website upon completion.
Project Proposals for RP M-4, Vendor Weight Control for the Marine Industry , and RP A-6, Standard Coordinate System for Reporting the Mass Properties of Flight Vehicles, to become ANSI-SAWE Standards have been posted as well.
More information on RP A-11: The purpose of this document is to provide a recommended set of requirements for qualifying civilian contractor personnel to perform weight and balance control activities/tasks on operational military aircraft. Those tasks include but are not limited to the completion of military aircraft weight and balance control system forms, the creation and maintenance of aircraft weight and balance handbooks, the creation and approval of aircraft weight and balance flight clearance forms and the actual measurement of the weight and balance (center-of-gravity) of military aircraft.
More information on RP A-13: The objective of this Recommended Practice is to document methods and practices that have proven effective in the reconciliation of significant differences between measured weight and balance values obtained from actual weighing measurements and predicted values. These proven methods are applicable to most military aircraft, including transport, fighter, and unmanned aircraft, and are applicable to weighings accomplished using a variety of measurement equipment including portable weighing platforms, permanently installed weighing platforms, and top-of-jack load cells. Procedures and calculations relating to applying measured data towards the end product of calculating Basic Weight and Center of Gravity are well established in other industry standards and are beyond the scope of this document. For example, it is not the intent of this RP to address the details of any aircraft’s weighing procedure, but rather to provide guidance on what to do if weighing results are significantly different from predicted.
More Information on RP O-1 : To insure consistency across all weight management documents, in a multinational and multicultural project such as an offshore oil industry project, a centralized Weight Management Definitions document has been created. At the onset of each project, a similar, weight management specific, definitions document should be issued to clarify weight management terminology to be used on that project. This document starts with weight management terms as defined in ISO 19901-5: 2003. Additional terms commonly used for weight management but not defined by ISO are also defined herein and, to the extent possible, have been defined per their most common industry usage